Land Records

The New Hartford Town Clerk has made its records available online.  You are now able to search wherever you have the Internet, 24 hours a day, 7 days a week—even during major holidays. Search from your office, from your home, or even from another state. Search at your convenience.

New Hartford's online records are available with a town specific RecordHub subscription.  All users who wish to access the New Hartford records online must now sign up with a valid email address, but the indexes are still available at no charge.  Due to the COVID-19 restrictions our software vendor will be implementing a temporary RECORDhub subscription with NO SUBSCRIPTION FEE and $2.00 per page prints to allow more users to access online records.  This new temporary subscription will be available starting at 12:00 am on Monday, March 23, 2020, and will continue until further notice.  The subscription will be named "Land Records – Temporary No Fee" and will be available in the list of subscription options for each Connecticut town. This is a “day forward” option beginning March 23, 2020.  All current RECORDhub subscriptions will remain in effect.

Online access offers the Index of Land Records including images back to 1955. The Index of Maps and Surveys has all our maps available online back to 1870.  You may also request copies by mail if you enclose the appropriate fee and a self addressed stamped envelope.

Click here to access the Land Records Index

Effective immediately, death certificates will no longer be accepted for recording on the land records.  To satisfy the requirements of CGS 45a-322, an affidavit may be filed indicating the name of the decedent, the date and place of death and whether the decedent had a will at the time of death.

e-Recording

The Town of New Hartford is accepting e-recordings through Corporation Service Company (866-652-0111), eRecording Partners (888-325-3365), Indecomm Global (651-765-6400) and Simplifile (800-460-5657).  Customers interested in submitting instruments electronically may contact the Clerk's office to obtain a customer id number and work with any of these vendors to establish a verified relationship for same day electronic recordings.

Additionally, now that the State of Connecticut Department of Revenue Services has made electronic filing available for Real Estate Conveyance Taxes (Form OP-236) transactions requiring conveyance tax forms can be recorded electronically.  Recorders must complete the electronic tax filing at https://drsbustax.ct.gov/REC/Account/LogonSubmitter prior to submitting their recording documents electronically.

 

LAND RECORDS FEE SCHEDULE

All Fees must be PrePaid - Cash, Check or Money Orders accepted

Recording Fees:

Deeds, Mortgages, Liens, Releases and all other      
legal documents to be recorded on the Land Records:                                        

$60.00 first page of document effective 12/1/2017

 $5.00 each consecutive page
 $2.00 each transfer with conveyance tax due
Assignment by nominee of mortgagee as assignor
or Release of Mortgage by nominee of mortgagee:
$159.00 per document
Any Document submitted by nominee except Assignment
or Release specified above:

$159.00 first page
$5.00 each consecutive page

  

Conveyance Tax:

Town of New Hartford

All categories                                          .0025 x consideration

State of Connecticut

residential property & unimproved land.0075 x consideration
residential dwelling over $800,000.0075 x $800,000 +
 .0125 x amount over
non-residential except unimproved land.0125 x consideration

Map Recording Fees

In accordance with Conn. Gen Statutes 7-31, maps to be recorded shall be drawn in ink or printed on mylar and shall be 36" long x 24" wide or 18" long by 12" wide or 18" long x 24" wide and bear the seal and certification of the surveyor.

   
Subdivision Map of 3 or more parcels$30.00 
All other survey/boundary maps$20.00 
   

Copies

Copies of recorded land record documents$1.00 per page
Copies of Survey Maps (digitized)$1.00 each
Copies of Survey Maps (wide format)$5.00 each
Hand held/battery powered scanner$20.00 per occasion
Certification of documents or maps$2.00 per instrument